As previously explained, your PST files are uploaded to an Azure Storage location that resides in the same regional Microsoft datacenter where your organization is located. The PST files on the hard drive are uploaded to Azure within 7 to 10 business days after Microsoft receives the hard drive. Like the network upload process, Microsoft then analyzes the data in the PST files and gives you an opportunity to set filters that control what data actually gets imported to the mailboxes specified in the PST import mapping file.
Filter the PST data that will be imported to mailboxes - After the import job is created and after the PST files from a drive shipping job are uploaded to the Azure Storage location Microsoft analyzes the data in the PST files safely and securely by identifying the age of the items and the different message types included in the PST files.
When the analysis is completed and the data is ready to import, you have the option to import all the data contained in the PST files or you can trim the data that's imported by setting filters that control what data gets imported. Status information about the import job including information about each PST file being imported is displayed on the Import PST files page in the Microsoft compliance center.
When the import job is finished, the status for the job is set to Complete. You can use the Intelligent Import feature to filter the items in PST files that actually get imported to the target mailboxes. This lets you trim the data that's imported by setting filters that control what data gets imported. Importing email data to Microsoft helps address compliance needs of your organization by letting you:.
Enable archive mailboxes and auto-expanding archiving to give users additional mailbox storage space. Place mailboxes on Litigation Hold to retain content. Use the Content Search tool to search for mailbox content.
Use eDiscovery cases to manage your organization's legal investigations. Use retention policies in the Microsoft compliance center to control how long mailbox content is retained, and then delete content after the retention period expires. Use Communication compliance policies to examine messages to make sure they are compliant with message standards and add a classification type. Importing data to Microsoft helps protect against data loss.
Email data that's imported to Microsoft inherits the high availability features of Exchange Online. You can also import files and documents to SharePoint sites and OneDrive accounts in your organization. For more information, see the following articles:. Migrate to SharePoint Online. Introducing the SharePoint Migration Tool. Here are some frequently asked questions about using the Office Import service to bulk-import PST files to Microsoft mailboxes.
Using network upload to import PST files. Using drive shipping to import PST files. By default, this role isn't assigned to any role group in Exchange Online. Or you can create a new role group, assign the Mailbox Import Export role, and then add yourself or other users as a member. For more information, see the "Add a role to a role group" or the "Create a role group" sections in Manage role groups in Exchange Online.
Additionally, to create import jobs in the Microsoft compliance center, one of the following must be true:. You have to be assigned the Mail Recipients role in Exchange Online. By default, this role is assigned to the Organization Management and Recipient Management roles groups. Consider creating a new role group in Exchange Online that's specifically intended for importing PST files to Office For the minimum level of privileges required to import PST files, assign the Mailbox Import Export and Mail Recipients roles to the new role group, and then add members.
Network upload will be available in more regions in the future. This also means that after PST files are deleted from the Azure Storage area, they're no longer displayed in the list of files for a completed import job in the Microsoft admin center.
Although an import job might still be listed on the Import data to Office page, the list of PST files might be empty when you view the details of older import jobs. We recommend importing files that use the Unicode PST file format. When you use the network upload method to import PST files, you upload them to an Azure blob container named ingestiondata.
If there are no import jobs in progress on the Import PST files page in the Microsoft compliance center , then all PST files in the ingestiondata container in Azure are deleted 30 days after the most recent import job was created in the Microsoft compliance center. That also means you have to create a new import job in the Microsoft compliance center described in Step 5 in the network upload instructions within 30 days of uploading PST files to Azure.
This also means that after PST files are deleted from the Azure Storage area, they're no longer displayed in the list of files for a completed import job in the Microsoft compliance center. If you are exporting to an existing Outlook Data File. Outlook begins the export immediately unless a new Outlook Data File. Now that your Outlook data is in a.
You can save the. You can also save to a portable drive, then import your email, contacts, and calendar to Outlook. This ensures that everything will be exported: Calendar, Contacts, and Inbox. Choose Browse to select where you want to save the Outlook Data File. Select OK to continue. Note: If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file.
The export begins immediately unless a new Outlook Data File. If you are creating a new Outlook Data File. Save the. Save it to a portable drive to carry anywhere, then import your email, contacts, and calendar to Outlook. The export begins immediately, unless you're creating a new Outlook Data File. In those cases you'll get this dialog box:. If you want to password protect your. If you are exporting to an existing Personal File Folder. Save it to a portable drive to carry anywhere, and then import your email, contacts, and calendar to Outlook.
When Outlook exports email, contacts, and calendar info to a. Nothing leaves Outlook. You'll still see and have access to your email, contacts, and calendar in Outlook. Outlook does not export meta-data such as folder properties views, permissions, and AutoArchive settings , message rules, and blocked senders lists.
Important: If you're using Cached Exchange Mode, Outlook will only export the items in your current cache. By default, your cache contains items from the past 12 months. To export more than the past 12 months of data, turn off Cached Exchange Mode first. For more information, see Turn Cached Exchange Mode on or off. You want to move email from one email account to another email account:.
For example, let's say you have an old Yahoo email account, jakobsol77 yahoo. Using Outlook on your desktop, add both accounts to Outlook. Wait for all of your email to appear if you have a lot, this can be a long time.
Then, use Outlook to export the email from your Yahoo account to a. Finally, import the. For example, let's say your old computer has Outlook and you just got a new computer with Outlook Export your email data from Outlook described in this article and import it to Outlook You want periodic backups : You can periodically backup all of your email, contacts, and calendar to a safe place.
Step 3 : Click on Permissions option available on left pane. Step 11 : In the next dialog box, you can mention the number of days for which you want to retain the items before they get deleted from server. After that, press Finish button. Step 12 : At last, click on Close button once you get the confirmation message. Step 13 : Once the list is generated, you can click the download button to start downloading. After understanding the importance of backup copy of cloud data on system, we have explained two ways to download PST file from Office online.
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